Office Administrator/Import shipping/Logistics/PA- Midrand( Medical Devices)

Job Overview

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A multinational Medical Device company, based in Midrand has an opportunity for an experienced Import shipping, logistics, PA with a logistics degree/diplima to join their dynamic team. Experience is a MUST.


This position will be working closely with the Commercial Director and Business UnitController. The role will be providing administrative support to ensure efficient operation of the office and the business unit as a whole.



·       Create purchase orders, codes the transactions on the ERP system

·       Processing suppliers’ invoices and request payments

·       Follow up on queries with suppliers

·       Coordinates intercompany invoices (spare parts) which are delivered

·       Prepare bank application for international banking – for imports

·       Handles all the SARB applications for foreign payments, including queries onsupporting documentation required to effect international payments.

·       Prepares the renewal documentation for transfer pricing and TPA agreements

·       Supplies the documentation needed for VAT reviews and audits



·       Support for spares order desks

·       Key contact person for customs clearance of all hardware, spare parts, softwarebeing imported into SSA

·       Prepares the customs documentation such as SAD500, VOCs to name a few

·       Verifies that the customs duty values are correct for the calculation of importduties, import VAT and other import surcharges

·       Act as a point of contact for shipments (linacs and spare parts) – local DHL, Vanguard,and other clearing agents

·       Matches all import documentation required by the central bank, to facilitateinternational payments

·       The go to person for import related subject matter for the SSA region


BU Support

·       Offers support to all SSA employees with Concur submission issues

·       Procurement of stationery for the office

·       Manages the printer SLA, as well as the ordering and replacement of toner cartridges

·       Point person for Building Management.

·       Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy

·       Manage agendas, travel plans and appointments for upper management

·       Manage emails, letters, packages, phone calls and other forms of correspondence

·       Assist in special projects with HR and Operations as needed

·       Create and update databases and records for financial information, personnel andother data

·       Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.

·       Greets clients or visitors when they arrive at office and directs them to the desk of the

·       person they are visiting

·       Ensures that a friendly and attentive approach is being practiced with anenvironment that projects a professional, polished, and service oriented image to all clients.

·       Submit reports and prepare proposals and presentations as needed

·       Assist colleagues whenever there is an opportunity to do so


1.     Fluent in English with good communication and presentation skills

2.     Excellent financial & business knowledge and understanding

3.     High work standard and quality.

4.     Reliable, responsive, attentive to detail.

5.     Ability to manage multiple priorities and deliver on tight timelines

6.     Action and results oriented


Preferred Qualifications:

1.     5+ years in customer service or administration

2.     Solid computer skills (Windows, Microsoft Office, Internet).

3.     Emotional maturity

4.     Initiative, self-confidence, presence and self-assurance

5.     Team player



1.     Administrative: 1 year (Preferred)

2.     Customer service: 1 year (Preferred)

3.     Office administration: 1 year (Preferred)

4.     Basic finance knowledge: 1 year (Preferred)

5.      Office Management: 1 year (Preferred)

Send your updated CV  to Kelly  at

Subject : Office Admin

Whatsapp: 067 912 7966


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